Office of Grant & Contract Administration and Scientific Affairs, Yale University School of Medicine.
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Material Transfer Agreements (MTAs)

Office of Grant & Contract
Administration and
Scientific Affairs
47 College Street,
Suite 203
P.O. Box 208047
New Haven CT, 06520-8047

Phone: 785-4689
FAX: 785-4159 (Grants)
FAX: 785-4169 (Contracts)

Yale School of Medicine.

Do you want to receive materials? (Incoming MTA)

1. If you wish to receive research materials from either an academic or commercial institution, contact that institution and request they send a MTA, by email if possible. If they request a research plan, mark it "Confidential."

2. Once you have the MTA, forward it to GCA as detailed below. The MTA will be reviewed and we will advise you if the terms require further negotiation. If the terms are acceptable to Yale, we will have Yale's authorized signatory sign, and we will mai l required versions of the MTA to the provider. When we have all required signatures ("fully executed"), we will email a pdf copy of the MTA to you.

a) If you only have a paper copy: Sign all originals of the MTA (if you agree with the terms), make a copy for your files, and send all originals plus any cover letter to our office. Alternately, you may fax one copy of the MTA, plus the provider's cover letter, to 203-785-4169.

b) If you have a digital (electronic) copy: Forward the entire email, along with the MTA attachment, to MTAs.med@yale.edu. It is not necessary to print and sign the MTA until we contact you.

c) Also, please fill out the following form completely:

Principal Investigator

  • First Name:
  • Last Name:
  • Title:
  • Telephone:
  • E-mail:

Contact (if different than PI)

  • First Name:
  • Last Name:
  • Title:
  • Telephone:
  • E-mail:

  1. Please provide a brief research plan outlining your use of the requested material.
  2. What funding will support the research using this material? In particular, will there be any commercial funding related to the research using this material?
  3. Will you be using the material with any other proprietary materials, especially any material received via another MTA or subject to restrictions in use?
  4. Will anyone outside your laboratory group, either at Yale or at another institution, be using the materials?
  5. Do you anticipate any inventions or discoveries related to this research? Have you filed a disclosure with Yale's Office of Cooperative Research related to this research? (See http://www.yale.edu/ocr/disclose.html )
  6. If you are receiving mice or other vertebrate animals, do you intend to cross-breed these animals? If so, to which strains will the animals be bred? Where were these other strains obtained?
  7. If you are receiving human material or will be using the material in a study that requires HIC approval, please provide the number of the approved HIC protocol, or a copy of the HIC letter of exemption.
  8. Review the MTA for the allowed time of use, if any, for the material. Is the stated time sufficient for your research program? If not, provide a requested term of use.

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